Generative AI Policies 

The Journal of Orange Technology (JOT) recognizes that Generative Artificial Intelligence (Generative AI) and AI-assisted technologies are transforming scholarly research and scientific publishing. These technologies can improve writing quality, language editing, coding support, literature exploration, data visualization, and research productivity when used responsibly.

JOT supports the ethical, transparent, and responsible use of AI tools while emphasizing that scientific creativity, intellectual contribution, critical thinking, and accountability must always remain the responsibility of human researchers. AI systems are tools that assist the research process and cannot replace human authorship or editorial judgment.

This policy establishes guidance for authors, reviewers, and editors regarding the acceptable use of Generative AI in research and scholarly publishing. The policy will be periodically reviewed to reflect developments in artificial intelligence, publication ethics, and international publishing standards.

1. Scope

This policy applies to the use of Generative AI and AI-assisted technologies during manuscript preparation, peer review, editorial processing, and publication activities associated with submissions to the Journal of Orange Technology (JOT).

2. Policy for Authors

2.1 Acceptable Use of AI

Authors may use AI tools to assist with:

  • language editing and grammar improvement;
  • translation and readability enhancement;
  • coding assistance;
  • literature exploration and summarization;
  • organization of manuscript structure;
  • generation of flowcharts or conceptual illustrations; and
  • other non-substantive writing support.

AI tools may assist the writing process but must not replace the authors' scientific reasoning, originality, interpretation of findings, or intellectual contribution.

2.2 Author Responsibility

Authors remain fully responsible for every aspect of the submitted manuscript, including:

  • the accuracy and reliability of AI-assisted content;
  • verification of all citations and references;
  • original interpretation of research findings;
  • compliance with publication ethics;
  • avoidance of plagiarism, fabricated information, manipulated images, or misleading statements; and
  • protection of confidential or unpublished research materials.

2.3 Disclosure of AI Use

Any substantive use of Generative AI during manuscript preparation must be disclosed in a separate section entitled:

Declaration of Generative AI and AI-Assisted Technologies in Manuscript Preparation

The declaration should include:

  • the name of the AI tool;
  • its developer (if applicable);
  • the purpose of its use; and
  • a statement confirming that all AI-generated output has been reviewed and verified by the authors.

If no Generative AI was used beyond basic grammar or spelling correction, no declaration is required.

2.4 Authorship

Generative AI systems cannot be listed as authors or co-authors because they cannot:

  • assume responsibility for research integrity;
  • approve the final manuscript;
  • respond to reviewer comments;
  • accept copyright agreements; or
  • take legal or ethical responsibility for published work.

2.5 Figures and Images

AI-generated figures, illustrations, and graphical materials may be used only for explanatory purposes and must not misrepresent research findings. AI must not be used to fabricate or manipulate scientific data, experimental results, medical images, microscopy images, or any evidence used to support scientific conclusions. Where AI-generated illustrations are included, authors should disclose the AI tool in both the figure caption and the AI declaration.

3. Policy for Reviewers

Peer reviewers must maintain the confidentiality of all submitted manuscripts. Reviewers should not upload confidential manuscripts, unpublished data, or supplementary materials into publicly accessible AI systems that may retain or reuse submitted content. AI tools may be used only for limited language assistance or administrative support, provided that manuscript confidentiality is fully protected. All scientific evaluations, recommendations, and peer-review reports must be prepared independently by the reviewer.

4. Policy for Editors

Editors are responsible for ensuring fairness, confidentiality, integrity, and quality throughout the editorial process.

Editors may use AI tools to assist with:

  • language improvement;
  • technical screening;
  • metadata verification;
  • plagiarism support;
  • reviewer identification; and
  • editorial workflow management.

Editors must not upload confidential manuscripts into AI systems that cannot guarantee adequate confidentiality protection. Editorial decisions including acceptance, revision, or rejection must always be made independently by the responsible editor and never delegated to AI systems.

5. Research Integrity

JOT reserves the right to request clarification regarding any declared or suspected use of Generative AI. Failure to disclose substantial AI assistance or misuse of AI technologies may result in editorial actions, including manuscript rejection, publication correction, or retraction when appropriate.

6. Policy Updates

As Generative AI technologies continue to evolve rapidly, JOT will periodically review and revise this policy to ensure alignment with internationally recognized publication ethics, research integrity principles, and responsible AI practices.

References

This policy has been developed with consideration of internationally recognized guidance, including:

  1. International Association of Scientific, Technical and Medical Publishers (STM). Recommendations for a Classification of AI Use in Academic Manuscript Preparation.
  2. Elsevier. The Use of Generative AI and AI-Assisted Technologies in Writing and Peer Review.
  3. World Association of Medical Editors (WAME). Chatbots, Generative AI, and Scholarly Manuscripts.
  4. Committee on Publication Ethics (COPE). COPE Position Statement on Authorship and AI Tools.